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Room hire prices

What's included?

Meeting Room hire includes:

– 55”- 95” fixed flat-screen HD display with PC, video and audio connectivity*
– Free Wi-Fi for all delegates
– Flipchart and pens.

*size subject to room type, Maxwell Library excluded.

Lecture Theatre hire includes:

– High-resolution widescreen projection including PC
– L’Acoustics sound system, lectern with microphone, 1 lapel and 2 handheld microphones
– Digital sound desk and basic stage lighting
– Dedicated AV technician(s) x2 Kelvin, x1 Turing.

All boardroom, cabaret and classroom-style meetings also include:

– Writing pads
– Pens
– Bottled still water.

Room hire prices 2024


Maximum capacity

Day rate

(8am to 5pm)

Evening rate

(6pm to 11pm)

Ground floor
Kelvin Lecture Theatre* 4511 (Tiered theatre style) £5,580 £4,465
Flowers Room 120 (Reception) £1,835 £1,200
Lovelace Room 80 (Reception) £1,835 £1,200
Haslett Room 120 (Reception) £1,835 £1,200
Watson-Watt Room 100 (Reception) £1,835 £1,200
Marconi Room 80 (Reception) £1,835 £1,200
Blumlein Room - all three sections 80 (Reception) £1,835 £1,200
Blumlein - 1 section 12 (Boardroom) £620 £495
Blumlein - 2 sections 15 (Boardroom) £1,240 £990
Ground floor package (all ground floor rooms)   £15,000 £12,000
1st floor
Maxwell Library ** 190 (Reception) £3,525 £2,800
Wedmore Boardroom 26 (Boardroom - fixed) £1,975 £1,200
Siemens Boardroom 80 (Reception) £1,835 £1,200
2nd floor
Turing Lecture Theatre*** 1752 (Tiered theatre style) £4,345 £3,450
Mountbatten Exhibition Room 100 (Reception) £1,975 £1,200
Appleton Room 10 (Boardroom) £255 £205
(from 5:30 to 6:30pm)
Bell Room 6 (Boardroom) £255 £205
(from 5:30 to 6:30pm)
Faraday Centre 175 (Reception) n/a £2,005
3rd floor
Riverside room****
(Can be partitioned into 5 separate rooms which each have a capacity of between 50 - 90)
330 (Reception) £7,340 £5,875
Johnson Roof Terrace
(Can only be booked in conjunction with the Riverside Room)
200 (Reception) £890 £935
Mega Lecture
Combined use of both the Lecture Theatres, ground floor, Library and Exhibition Room 626 £22,165 £17,735

Lecture Theatre Day Delegate Rate includes:

– Room Hire from 8am to 5pm
– Inclusive AV equipment
– Catering Rooms from 8am to 5pm
– Hot or cold fork buffet lunch
– Servings of tea, coffee with treats x3
– Water throughout the day.

Day Delegate Rate

Capacity Price per person
Lecture Theatre Day Delegate Rate (DDR):

  • Turing Lecture Theatre minimum number DDR = 100 delegates
  • Kelvin Lecture Theatre minimum number DDR = 250 delegates
£105 plus VAT

Session times

Session time Charge per additional hour
Day rate* - 8am to 5pm N/A
Evening rate* N/A
Early opening - 7am to 8am (Reception and Duty Manager) £305 per hour
Late opening/Early set-up** - 11pm to 7am (Subject to TENs license application with W.C.C) £465 per hour per room (plus license fee for TENs license extension)

*Please note that the period of room hire is the total time you have access to the room, and we ask that you ensure that it is adequate to cover any set-up
and breakdown requirements.

** Late opening is subject to TENs license application with Westminster County Council.

(TENs = Temporary Event Notice)

Please note:

  1. All room hire rates are quoted excluding VAT.
  2. *Minimum numbers of 225 people on DDR apply to daytime Kelvin Lecture Theatre bookings, a minimum catering spend of £7,500 + VAT for day bookings and £4,000 for evening bookings. The services of an AV technician and built-in AV equipment are included in the lecture theatre charges. A second AV technician will be required in the Kelvin Lecture Theatre if using split screen technology - a chargeable fee applies.
  3. **A minimum catering spend of £2,800 + VAT applies to day bookings in the Maxwell Library and £2,500 for evening bookings.
  4. *** Minimum numbers of 100 people on DDR apply to the Turing Lecture Theatre or a minimum catering spend of £3,500 plus VAT.
  5. ****A minimum catering spend of £4,500 + VAT applies to day bookings in the Riverside Room and £3,000 for evening bookings.
  6. The right to alter this tariff without notice is reserved.
  7. Bespoke quotations can also be provided for weekend, Bank Holiday and New Years Bookings.
  8. Agency commission will only be paid (where applicable) to full commercial, non-discounted rates.
  9. A minimum catering spend of £1,000 plus VAT applies to all evening bookings.

A full list of terms and conditions of hire is available upon request.