Download our room hire tariff
What's included?
Meeting Room hire includes:
– 55”- 95” fixed flat-screen HD display with PC, video and audio connectivity*
– Free Wi-Fi for all delegates
– Flipchart and pens.
*size subject to room type, Maxwell library excluded.
Lecture Theatre hire includes:
– High-Resolution widescreen projection including PC
– L’Acoustics sound system, lectern with microphone, 1 lapel and 2 handheld microphones
– Digital sound desk and basic stage lighting
– Dedicated AV technician(s) x2 Kelvin, x1 Turing.
All boardroom, cabaret and classroom-style meetings also include:
– Writing pads
– Pens
– Bottled still water.
Room hire prices 2023
Room |
Maximum capacity |
Day rate(8am to 5pm) |
Evening rate(6pm to 11pm) |
| Ground floor | |||
| Kelvin Lecture Theatre* | 4511 (Tiered theatre style) | £5,075 | £3,920 |
| Flowers Room | 120 (Reception) | £1,750 | £1,075 |
| Lovelace Room | 80 (Reception) | £1,750 | £1,075 |
| Haslett Room | 120 (Reception) | £1,750 | £1,075 |
| Watson-Watt Room | 100 (Reception) | £1,750 | £1,075 |
| Marconi Room | 80 (Reception) | £1,750 | £1,075 |
| Blumlein Room - all three sections | 80 (Reception) | £1,750 | £1,075 |
| Blumlein - 1 section | 12 (Boardroom) | £590 | £470 |
| Blumlein - 2 sections | 15 (Boardroom) | £1,185 | £945 |
| Ground floor package (all ground floor rooms) | £13,650 | £9,130 | |
| 1st floor | |||
| Maxwell Library ** | 190 (Reception) | £3,360 | £2,695 |
| Wedmore Boardroom | 26 (Boardroom - fixed) | £1,885 | £1,075 |
| Siemens Boardroom | 80 (Reception) | £1,750 | £1,075 |
| 2nd floor | |||
| Turing Lecture Theatre*** | 1752 (Tiered theatre style) | £3,950 | £3,200 |
| Mountbatten Exhibition Room | 100 (Reception) | £1,885 | £1,075 |
| Appleton Room | 10 (Boardroom) | £245 | £105 (from 5:30 to 6:30pm) |
| Bell Room | 6 (Boardroom) | £230 | £105 (from 5:30 to 6:30pm) |
| Faraday Centre | 175 (Reception) | n/a | £2,000 |
| 3rd floor | |||
| Riverside room**** (Can be partitioned into 5 separate rooms which each have a capacity of between 50 - 90) |
330 (Reception) | £6,990 | £5,590 |
| Johnson Roof Terrace (Can only be booked in conjunction with the Riverside Room) |
200 (Reception) | £850 | £890 |
| Mega Lecture | |||
| Combined use of both the Lecture Theatres, ground floor, Library and Exhibition Room | 626 | £20,150 | £14,000 |
Lecture Theatre Day Delegate Rate includes:
– Room Hire from 8am to 5pm
– Inclusive AV equipment
– Catering Rooms from 8am to 5pm
– Hot or cold fork buffet lunch
– Servings of tea, coffee with treats x3
– Water throughout the day.
Day Delegate Rate
| Capacity | Price per person |
Lecture Theatre Day Delegate Rate (DDR):
|
£95 plus VAT |
Session times
| Session time | Charge per additional hour |
| Day rate* - 8am to 5pm | N/A |
| Evening rate* | N/A |
| Early opening - 7am to 8am (Reception and Duty Manager) | £290 per hour |
| Late opening** - 11pm to 1am | £440 per hour per room (plus license fee for TENs license extension) |
| Early set-up - 1am to 7am | £440 per hour per room |
*Please note in the period of room hire is the total time you have access to the room, and we ask that you ensure that it is adequate to cover any set-up
and breakdown requirements.
** Late opening is subject to TENs license application with Westminster County Council.
(TENs = Temporary Event Notice)
Please note:
- All room hire rates are quoted excluding VAT.
- *Minimum numbers of 250 people on DDR apply to daytime Kelvin Lecture Theatre bookings or a minimum catering spend of £6,800 plus VAT. The services of an AV technician and built-in AV equipment are included in the lecture theatre charges. A second AV technician will be required in the Kelvin Lecture Theatre if using split-screen technology - a chargeable fee applies.
- **A minimum catering spend of £2,800 plus VAT applies to bookings in the Maxwell Library.
- *** Minimum numbers of 100 people on DDR apply to the Turing Lecture Theatre or a minimum catering spend of £3,500 plus VAT.
- ****A minimum catering spend of £4,500 plus VAT applies to bookings in the Riverside Room.
- The right to alter this tariff without notice is reserved.
- Bespoke quotations can also be provided for weekend, Bank Holiday and New Years Bookings.
- Agency commission will only be paid (where applicable) to full commercial, non-discounted rates.
- A minimum catering spend of £1,000 plus VAT applies to all evening bookings.
A full list of terms and conditions of hire is available upon request.
