Room hire prices

What's included?


Meeting Room hire includes:

– 55”- 95” fixed flat-screen HD display with PC, video and audio connectivity*
– Free Wi-Fi for all delegates
– Flipchart and pens.

*size subject to room type, Maxwell library excluded.


Lecture Theatre hire includes:

– High-Resolution widescreen projection including PC
– L’Acoustics sound system, lectern with microphone, 1 lapel and 2 handheld microphones
– Digital sound desk and basic stage lighting
– Dedicated AV technician(s) x2 Kelvin, x1 Turing.


All boardroom, cabaret and classroom-style meetings also include:

– Writing pads
– Pens
– Bottled still water.


Room hire prices 2021

Room

Maximum capacity

Day rate

(8am to 5pm)

Evening rate

(6pm to 11pm)

Ground floor
Kelvin Lecture Theatre* 4511 (Tiered theatre style) £4,500 £3,480
Flowers Room 120 (Reception) £1,625 £1,000
Lovelace Room 80 (Reception) £1,625 £1,000
Haslett Room 120 (Reception) £1,625 £1,000
Watson-Watt Room 100 (Reception) £1,625 £1,000
Marconi Room 80 (Reception) £1,625 £1,000
Blumlein Room - all three sections 80 (Reception) £1,625 £1,000
Blumlein - 1 section 12 (Boardroom) £550 £440
Blumlein - 2 sections 15 (Boardroom) £1,100 £880
Ground floor package (all ground floor rooms)   £12,700 £8,500
1st floor
Maxwell Library ** 190 (Reception) £3,125 £2,500
Wedmore Boardroom 26 (Boardroom - fixed) £1,750 £1,000
Siemens Boardroom 80 (Reception) £1,625 £1,000
2nd floor
Turing Lecture Theatre*** 1752 (Tiered theatre style) £3,180 £2,542
Mountbatten Exhibition Room 100 (Reception) £1,750 £1,000
Appleton Room 10 (Boardroom) £230 £100
(from 5:30 to 6:30pm)
Bell Room 6 (Boardroom) £215 £100
(from 5:30 to 6:30pm)
3rd floor
Riverside room****
(Can be partitioned into 5 separate rooms which each have a capacity of between 50 - 90)
330 (Reception) £6,500 £5,200
Johnson Roof Terrace
(Can only be booked in conjunction with the Riverside Room)
200 (Reception) £775 £825
Mega Lecture
Combined use of both the Lecture Theatres, ground floor, Library and Exhibition Room 626 £18,750 £13,070

Lecture Theatre Day Delegate Rate includes:

– Room Hire from 8am to 5pm
– Inclusive AV equipment
– Catering Rooms from 8am to 5pm
– Hot or cold fork buffet lunch
– Servings of tea, coffee with treats x3
– Water throughout the day.


Day Delegate Rate

Capacity Price per person
Lecture Theatre Day Delegate Rate (DDR):

  • Turing Lecture Theatre minimum number DDR = 100 delegates
  • Kelvin Lecture Theatre minimum number DDR = 250 delegates
£90 plus VAT

Session times

Session time Charge per additional hour
Day rate* - 8am to 5pm N/A
Evening rate* N/A
Early opening - 7am to 8am (Reception and Duty Manager) £265 per hour
Late opening** - 11pm to 1am £265 per hour per room (plus license fee for TENs license extension)
Early set-up - 1am to 7am £400 per hour per room

*Please note in the period of room hire is the total time you have access to the room, and we ask that you ensure that it is adequate to cover any set-up
and breakdown requirements.

** Late opening is subject to TENs license application with Westminster County Council.

(TENs = Temporary Event Notice)

Please note:

  1. All room hire rates are quoted excluding VAT.
  2. *Minimum numbers of 250 people on DDR apply to daytime Kelvin Lecture Theatre bookings or a minimum catering spend of £6,800 plus VAT. The services of an AV technician and built-in AV equipment are included in the lecture theatre charges. A second AV technician will be required in the Kelvin Lecture Theatre if using split-screen technology - a chargeable fee applies.
  3. **A minimum catering spend of £2,800 plus VAT applies to bookings in the Maxwell Library.
  4. *** Minimum numbers of 100 people on DDR apply to the Turing Lecture Theatre or a minimum catering spend of £3,500 plus VAT.
  5. ****A minimum catering spend of £4,500 plus VAT applies to bookings in the Riverside Room.
  6. The right to alter this tariff without notice is reserved.
  7. Bespoke quotations can also be provided for weekend, Bank Holiday and New Years Bookings.
  8. Agency commission will only be paid (where applicable) to full commercial, non-discounted rates.

A full list of terms and conditions of hire is available upon request.